Privacy Policy

Notice of Privacy Practices

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

If you have any questions about this notice, please contact the Privacy Officer.

470-427-2854

Effective Date: April 14, 2003 (or appropriate date) Revised: May 30, 2014


We are committed to protecting the privacy of your Personal Health Information (PHI).

This Notice of Privacy Practices (Notice) describes how we may use within our practice or network and disclose (share outside of our practice or network) your PHI to carry out treatment, payment, or healthcare operations. We may also share your information for other purposes that are permitted or required by law. This notice also describes your rights to access and control your PHI.

We are required by law to maintain the privacy of your PHI. We will follow the terms outlined in this Notice.

We may change our Notice at any time. Any changes will apply to all PHI. Upon your request, we will provide you with any revised Notice by

  • Posting the new Notice in our office
  • If requested, making copies of the new Notice available in our office or by mail
  • Posting the revised Notice on our website: www.oralsurgeryspecialistsatlanta.com

Uses and Disclosures of Protected Health Information

We may use or disclose (share) your PHI to provide healthcare treatment for you.

Your PHI may be used and disclosed by your physician, our office staff and others outside of our office that are involved in your care and treatment for the purpose of providing healthcare services to you.

EXAMPLE:
Your PHI may be provided to a physician to whom you have been referred for evaluation to ensure that the physician has the necessary information to diagnose or treat you. We may also share your PHI from time to time to another physician or healthcare provider (e.g., a specialist or laboratory) who, at the request of your physician, becomes involved in your care by providing assistance with your healthcare diagnosis or treatment to your physician.

We may also share your PHI with people outside of our practice that may provide medical care for you such as home health agencies.

We may use and disclose your PHI to obtain payment for services.

We may provide your PHI to others to bill or collect payment for services. There may be services for which we share information with your health plan to determine if the service will be paid for.

PHI may be shared with the following:

  • Billing companies
  • Insurance companies
  • Health plans
  • Government agencies to assist with qualification of benefits
  • Collection agencies

EXAMPLE:
You are seen at our practice for a procedure. We will need to provide a listing of services such as X-rays to your insurance company so that we are paid for the procedure. We may at times contact your healthcare plan to receive approval PRIOR TO performing certain procedures to ensure the services will be paid for. This will require sharing of your PHI.

We may use or disclose, as needed, your PHI to support the business activities of this practice that are called healthcare operations.

EXAMPLES:

  • Training students, other healthcare providers, or ancillary staff such as billing personnel to help them learn or improve their skills.
  • Quality improvement processes, which look at the delivery of health care and for improvement in processes that will provide safer, more effective care for you.
  • Use of information to assist in resolving problems or complaints within the practice.

We may use and disclose your PHI in other situations without your permission:

  • If required by law: the use or disclosure will be made in compliance with the law and will be limited to the relevant requirements of the law. For example, we may be required to report gunshot wounds or suspected abuse or neglect.
  • Public health activities: the disclosure will be made for the purpose of controlling disease, injury or disability and only to public health authorities permitted by law to collect or receive information. We may also notify individuals who may have been exposed to a disease or may be at risk of contracting or spreading a disease or condition.
  • Health oversight agencies: we may disclose protected health information to a health oversight agency for activities authorized by law, such as audits, investigations, and inspections. Oversight agencies seeking this information include government agencies that oversee the healthcare system, government benefit programs, other government regulatory programs and civil rights laws.
  • Legal proceedings: to assist in any legal proceeding or in response to a court order, in certain conditions in response to a subpoena, or other lawful processes.
  • Police or other law enforcement purposes: the release of PHI will meet all applicable legal requirements for release.
  • Coroners, funeral directors: we may disclose protected health information to a coroner or medical examiner for identification purposes, determining the cause of death, or for the coroner or medical examiner to perform other duties authorized by law.
  • Medical research: we may disclose your protected health information to researchers when their research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your protected health information.
  • Special government purposes: information may be shared for national security purposes, or if you are a member of the military, to the military under limited circumstances.
  • Correctional institutions: information may be shared if you are an inmate or under custody of law which is necessary for your health or the health and safety of other individuals.
  • Worker’s compensation: your protected health information may be disclosed by us as authorized to comply with workers’ compensation laws and other similar legally-established programs.

Other uses and disclosures of your health information

  • Business Associates: some services are provided through the use of contracted entities called “business associates.” We will always release only the minimum amount of PHI necessary so that the business associate can perform the identified services. We require the business associate(s) to appropriately safeguard your information. An example of a business associate includes a collection agency.
  • Health Information Exchange: we may make your health information available electronically to other healthcare providers outside of our facility who are involved in your care.
  • Fundraising activities: we may contact you in an effort to raise money. You may opt out of receiving such communications.
  • Treatment alternatives: we may provide you notice of treatment options or other health-related services that may improve your overall health.
  • Appointment reminders: we may contact you as a reminder about upcoming appointments or treatment.

We may use or disclose your PHI in the following situations UNLESS you object.

  • We may share your information with friends or family members, or other persons directly identified by you at the level they are involved in your care or payment of services. If you are not present or able to agree/object, the health care provider using professional judgment will determine if it is in your best interest to share the information. For example, we may discuss post-procedure instructions with the person who drove you to the facility unless you tell us specifically not to share the information.
  • We may use or disclose protected health information to notify or assist in notifying a family member, personal representative or any other person that is responsible for your care of your location, general condition or death.
  • We may use or disclose your protected health information to an authorized public or private entity to assist in disaster relief efforts.

The following uses and disclosures of PHI require your written authorization:

  • Marketing
  • Disclosures for any purposed which require the sale of your information
  • Release of psychotherapy notes: Psychotherapy notes are notes by a mental health professional for the purpose of documenting a conversation during a private session. This session could be with an individual or with a group. These notes are kept separate from the rest of the medical record and do not include: medications and how they affect you, start and stop time of counseling sessions, types of treatments provided, results of tests, diagnosis, treatment plan, symptoms, prognosis.

All other uses and disclosures not recorded in this Notice will require a written authorization from you or your personal representative.

Written authorization simply explains how you want your information used and disclosed. Your written authorization may be revoked at any time, in writing. Except to the extent that your doctor or this practice has used or released information based on the direction provided in the authorization, no further use of disclosure will occur.

Your Privacy Rights

You have certain rights related to your protected health information. All requests to exercise your rights must be made in writing.

  • You have the right to see and obtain a copy of your protected health information.
    This means you may inspect and obtain a copy of protected health information about you that is contained in a designated record set for as long as we maintain the protected health information. If requested, we will provide you a copy of your records in an electronic format. There are some exceptions to records which may be copied, and the request may be denied. We may charge you a reasonable cost-based fee for a copy of the records.
  • You have the right to request a restriction of your protected health information.
  • You may request for this practice not to use or disclose any part of your protected health information for treatment, payment, or healthcare operations. We are not required to agree to these requests. If we agree to a restriction request, we will honor the restriction request unless the information is needed to provide emergency treatment. There is one exception: We must accept a restriction request to restrict disclosure of information to a health plan if you pay out of pocket in full for a service or product unless it is otherwise required by law.
  • You have the right to request for us to communicate in different ways or different locations.
    We will agree to reasonable requests. We may also request alternative address or another method of contact such as mailing information to a post office box. We will not ask for an explanation from you about the request.
  • You may have the right to request an amendment of your health information.
    You have the right to request an amendment of your health information if you feel that the information is not correct along with an explanation of the reason for the request. In certain cases, we may deny your request for an amendment at which time you will have an opportunity to disagree.
  • You have the right to a list of people or organizations who have received your health information from us.
    This right applies to disclosures for purposes other than treatment, payment or healthcare operations. You have the right to obtain a listing of these disclosures that occurred after April 14, 2003. You may request them for the previous six years or a shorter time frame. If you request more than one list within a 12-month period, you may be charged a reasonable fee.

Additional Privacy Rights

You have the right to obtain a paper copy of this Notice from us, upon request. We will provide you a copy of this Notice the first day we treat you at your facility. In an emergency situation, we will give you this Notice as soon as possible. You have the right to receive notification of any breach of your protected health information.

Complaints

If you think we have violated your rights or you have a complaint about our privacy practices, you can contact 470-427-2854.

You may also complain to the United States Secretary of Health and Human Services if you believe your privacy rights have been violated by us.

If you file a complaint, we will not retaliate against you for filing a complaint.

This notice was published and becomes effective on April 14, 2003, or date practice adopted the Notice

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With a convenient office location in Atlanta, our oral and maxillofacial surgeons, Dr. Andrew Aiken and Dr. Drew Shessel are available to meet with you and discuss your individual needs.

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Address
3280 Howell Mill Rd NW Suite 240, West Wing
Atlanta, GA 30327

Phone: 470-427-2854

Hours
Mon-Thu: 8:00 AM–4:00 PM
Fri: 8:00 AM–2:00 PM


About Us

At Oral Surgery Specialists of Atlanta, our top priority is providing the highest level of service possible to each patient who enters our practice. We offer a wide variety of procedures that includes wisdom tooth removal, general tooth extractions, bone grafting procedures, dental implant placement, treatment of oral pathology, and the management of TMJ disorders. Our team strives to serve your needs with compassion and does everything in our power to ensure that every patient is fully informed and comfortable throughout the entirety of their care.


 This website provides dental information and is intended only to assist users in their personal search for an oral surgeon. You are urged to seek the advice of an experienced dentist or a professional before undergoing any dental procedure. The site is not intended for use by individuals with any type of health condition. Such individuals are specifically warned to seek professional medical advice prior to receiving any extensive dental work.